Copying Services

This page provides details of all our copying services and what to do if you want to reproduce something.

Simply scroll through to find information on what's relevant to you.

Self Service Photography

You can bring your own camera or mobile device to take photographs of documents on your visit - it just needs to be flash-free (video filming and scanning are not permitted). Just let staff know when you arrive that you wish to take photographs.

We charge £1.00 per image and ask that you complete a form, making a note of what photographs you take as you go.

If you are a student undertaking an individual project leading towards a recognised educational qualification and wish to take large quantities of images, we are able to cap the fee at £100.00 per academic year. Please Contact Us in advance if you think that this applies to you.

Don’t forget that if you intend to reproduce anything, you will need to Contact Us for permission and pay a re-use fee. Scroll to the bottom of the page for more information.

Digital Copies

We can provide reasonable quality (300dpi) electronic images, CDs or photographic prints as well as high publication quality images if required. All electronic images are sent via Quatrix so you will need some form of image viewer in order to view them.

Prices start at £10.00, but before taking payment we need to assess the best way to capture and produce images so please Contact Us to obtain a quote.

Don’t forget that if you intend to reproduce anything, you will need to Contact Us for permission and pay a re-use fee. Scroll to the bottom of the page for more information.

Printouts

Many records, including parish registers and wills, have been copied onto microform (on film or fiche) and we can supply paper printouts or simple jpeg images via email from these.

If visiting yourself, you can use our self-service reader-printer to make your own paper printouts or save jpeg images onto a USB memory stick at a charge of £1.00 per printout/saved jpeg image.

If you would like us to post paper printouts or email jpeg images to you, we charge £3.00 for the first and £2.00 per subsequent sheet/jpeg image (UK inland p&p included).

All electronic jpeg images are sent via Quatrix so you will need some form of image viewer in order to view them. We aim to complete printout orders within 10 working days.

Large orders, those that require a search to find entries and any that require a great deal of assessment of documents in order to provide a quote, may also incur a search fee of £16.00 per half hour.

Please Contact Us for a quote.

Don’t forget that if you intend to reproduce anything, you will need to Contact Us for permission and pay a re-use fee. Scroll to the bottom of the page for more information.

Photocopies

We can provide photocopies of many of the records we hold which are undertaken by staff and can be completed during your visit, collected on a future visit or posted out to you. We aim to complete postal orders within 10 working days.

For orders during your visit, we charge £2.00 per sheet.

For postal orders, we charge £3.00 for the first sheet and £2.00 per subsequent sheet (UK inland p&p included).

Large orders, those that require a search to find entries and any that require a great deal of assessment of documents in order to provide a quote, may also incur a search fee of £16.00 per half hour.

Please Contact Us to obtain a quote.

Don’t forget that if you intend to reproduce anything, you will need to Contact Us for permission and pay a re-use fee. Scroll to the bottom of the page for more information.

Certificates and Certified Copies

We can supply certificates of parish register entries of baptisms, marriages and burials which took place in Berkshire churches. These are typed up and certified by staff.

For baptisms and burial certificates (any date) and pre-1837 marriages, we charge £14.00 per certificate (p&p extra).

For post-1837 marriage certificates, we charge £11.00 per certificate (p&p extra).

Orders that require a search to find entries will also incur a search fee of £16.00 per half hour.

Please Contact Us for a quote.

For details on how to obtain civil certificates, see the General Register Office website.

Certified copies of other documents are calculated at a charge of £16.00 per half hour for staff time spent on research, transcription, typing and certification.

Please Contact Us for a quote.

Restoration Service

Do you have old, faded or damaged photographs? We can fix a wide variety of defects with no harm to the original image.

We do this by creating and then editing a digital copy to make your pictures look as good as new. Each photograph is treated on an individual basis and prices start from £16.00.

Please Contact us for a quote.

Copyright

Under UK law we can only supply customers with one copy of any item which is in copyright. In the UK virtually all archives (no matter how old they are) are in copyright until 31 December 2039.

We also have to ask you to sign a copyright declaration which satisfies UK law before we can supply you with copies, and make a charge for supplying them. This inevitably affects the speed with which we can supply your copies. Please bear this in mind if you need us to supply copies to meet a deadline.

Generally speaking, you are welcome to copy entire items if they are unpublished. However, some depositors prefer that we do not allow unrestricted copying. If your research project is likely to involve substantial copying, please Contact Us in advance.

Publishing copies

Please Contact Us if you wish to publish anything that you have acquired from us as we may need to seek permission from the depositor before publication is allowed. 

A re-use fee would also be payable in advance of any publication. Please click on this link to view our current fees: Re-use Fees pdf